Abstract submission EXTENSION: 23:59 hrs Thursday 21 November
Abstract notification of submission outcome: by w/c 2 December
Instructions to abstract oral presenters:
Timing and guidelines:
10 minutes plus 5 minutes for questions
The session chairperson will stick rigidly to this timing template!
Presenters who over run will be asked by the chairperson to cease their presentation
- Presentations will be run from the venue laptop.
- Presentations may be transferred via USB device or emailed prior to the conference to email@example.com
- Please create your PowerPoint in a 4:3 Standard Ratio template as this will be the ratio of the screens for display.
- To clearly identify your presentation, please save it with your given & family name as part of the file name i.e. jane_smith.ppt.; with any additional information required following EG: john_smith_paper2.ppt
- Please ensure your first slide is a title slide stating – your name, presentation title and affiliation.
- Please choose the “On screen show” output within the “slide set up” menu when creating your presentation.
- Video files should ideally be saved within PPT if you have 2010 or later otherwise it should be saved to the same storage media as the main .ppt file.
- Non-standard codecs used to render and playback video files should also be included with the presentation.
- Inserted image files – the final display resolution will be 1280 x 720 pixels, therefore it is unnecessary to insert graphics at a higher resolution, as it will not enhance the image, and may slow down the loading of slides during the presentation.
- Graphics, written or tabular material must be of adequate size to be clearly visible to all delegates, even at the back of the hall. In general, it should not exceed 5-6 lines of bold print containing 6 – 7 words per line. If a larger amount of information needs to be presented, it should be split into several slides.
- Keep your material simple.
- Essential information and font should be large and bold.
- Slides are easier to read when there is a high contrast between the text and the background (e.g. white/yellow letters on a black/dark blue/dark green background). Avoid using black text.
- Line graphs and simple drawings are more effective than tables of figures.
- Keep slide transitions simple and consistent.
Instructions to abstract posters presenters:
POSTER BOARD SIZE:
1m (left to right) x 2m (top to bottom) – portrait – (100cm wide x 200cm deep)
POSTERS SHOULD BE PRINTED TO:
A0 size (841mm wide x 1189 mm deep).
THUS PLEASE ENSURE:
- Your poster is printed to portrait and NOT landscape size.
- That your poster is printed to A0 size (841mm wide x 1189 mm deep).
- That you DO NOT print your poster onto material as this will not stick with velcro to the poster board and the use of pins is not allowed on the boards provided. We suggest you print your poster onto matte or satin finish paper with a paper weight of between 190 and 230 gramme.
Velcro only can be used to attach your poster to the poster board.
Velcro will be provided and will be stuck to your board ready for your use on arrival.
If your poster is of the material kind please bring 2-3 extra large bull dog clips with you to affix the poster to the board as the velcro may not adhere to the poster material in all cases.
You may erect your poster on Thursday from 09:00 hours.
Posters must be ready for viewing from 12:00 hours.
Please refer to the allocated board number as detailed within the programme book which will be handed to all attendees from the registration desk.
Your poster must be removed by 16:00 hours on Friday.
Any posters remaining after this time will not be returned to the authors but destroyed.
Instructions to Authors
- The abstracts submitted should not have been published or presented at another meeting. Abstracts previously presented at other meetings will be acceptable for presentation pending peer review and if suitably modified or updated.
- To submit please complete the on line form below. All applications will be received by the Scientific Secretary – Prof Helen Philippou (firstname.lastname@example.org).
- The abstract must contain no more than 300 words (excluding title, authors and affiliation). Use calibri font size 12, with single spacing. The title should be typed in capital letters, using bold face. Follow on directly, using upper and lower cases, with the names and addresses of the authors, with the presenting author underlined. Leave one clear line between the addresses and the start of the body text. The abstract body should be structured using bold Background, Aims, Methods, Results, Summary/conclusions headings. For Greek or other special characters, use the “Symbols” font.
- The abstract should include a couple of background sentences, the aims of the study, brief methodology, data and results and main conclusion(s). Tables of figures are discouraged unless absolutely necessary; references should not be included.
- On the form below, authors should also include correspondence details, including: full name, institution, address, email address, telephone number. They should indicate whether they have a preference for oral or poster presentation and if they would like to be considered for the scientist in training session.
Prof Helen Philippou
LICAMM, University of Leeds, The LIGHT Building, Clarendon way, Leeds, LS2 9JT
Email : email@example.com